Do you need to write or request an employment verification letter? Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. They’re also sometimes necessary for insurance reasons or to confirm that an individual worked at a company during the dates given on a resume or job application.
How to Request an Employment Verification Letter
If you are requesting an employment verification letter from a current or former employer, it’s important to ask for the letter in a professional way. First, check in with your Human Resources (HR) department. The company may have a policy regarding the release of information, and you may need to give permission for your employment history to be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager.
You can also ask your manager or supervisor directly. Offer a template or sample letter as a guide. Be sure to provide them with all the information they need to write the letter, including who to address the letter to and exactly what details need to be included.
Employment Verification Letter Example
Your Name
Your Title
Company Name
Address
City, State Zip Code
Date
Contact Name
Contact Title
Company Name
Address
City, State Zip Code
Dear Mr. Dolan,
This letter is to verify that Seneca Williams has been employed at GMC Associates for the past three years in our Accounting Department. She began work on August 1, 20XX.
If you require any additional information, please feel free to contact me at 555-111-1212.
Sincerely,
(Handwritten Signature)
Shawna Easton
Director of Accounting
GMC Associates
Employment Verification Template – Current Employee
Name
Job Title
Company Name
Address
City, State Zip Code
Date
Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code
Dear Mr./Ms. Last Name,
This letter is to verify that (employee name) has been employed at (company name) since (start date).
If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).
Sincerely,
(Handwritten Signature)
Your Name
Employment Verification Template – Past Employee
Name
Job Title
Company Name
Address
City, State Zip Code
Date
Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code
Dear Mr./Ms. Last Name,
This letter is to verify that (employee name) was employed at (company name) from (start date day/month/year) to (end date day/month/year).
If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).
Sincerely,
(Handwritten Signature)
Your Name
Confirmation of employment
This confirmation must be submitted to the project no later than 4 weeks after the first day of work. Otherwise, the application will be closed. I, the employer, hereby certify that the following person has been employed:
(Please type or use capital letters) Surname:/First name:
Date of birth (dd/mm/yyyy)
Street name and number/Postcode/City/Country
Has taken up work/will take up work in our company on (dd/mm/yyyy)
Employment conditions Salary/month:
Working hours/ week:
Occupation:
Length of employment < 6 months = 6 months > 6 months Length of traineeship = 3 months > 3 months = 6 months
Company name:
Registration/org. number:
Number of employees:
Contact person:/Telephone:…/E-mail address:/Street:/Post Code:/City:/Country:/Date (dd/mm/yyyy):
Signature:
Company Stamp
