Do you need to write or request an employment verification letter? Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. They’re also sometimes necessary for insurance reasons or to confirm that an individual worked at a company during the dates given on a resume or job application.

How to Request an Employment Verification Letter

If you are requesting an employment verification letter from a current or former employer, it’s important to ask for the letter in a professional way. First, check in with your Human Resources (HR) department. The company may have a policy regarding the release of information, and you may need to give permission for your employment history to be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager.

You can also ask your manager or supervisor directly. Offer a template or sample letter as a guide. Be sure to provide them with all the information they need to write the letter, including who to address the letter to and exactly what details need to be included.

Employment Verification Letter Example

Your Name

Your Title

Company Name

Address

City, State Zip Code

Date

Contact Name

Contact Title

Company Name

Address

City, State Zip Code

 

Dear Mr. Dolan,

This letter is to verify that Seneca Williams has been employed at GMC Associates for the past three years in our Accounting Department. She began work on August 1, 20XX.

If you require any additional information, please feel free to contact me at 555-111-1212.

Sincerely,

(Handwritten Signature)

Shawna Easton

Director of Accounting

GMC Associates

Employment Verification Template – Current Employee

Name

Job Title

Company Name

Address

City, State Zip Code

Date

Name of Person Requesting Verification

Job Title

Company Name

Address

City, State Zip Code

Dear Mr./Ms. Last Name,

 

This letter is to verify that (employee name) has been employed at (company name) since (start date).

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

Sincerely,

(Handwritten Signature)

Your Name

Employment Verification Template – Past Employee

Name

Job Title

Company Name

Address

City, State Zip Code

Date

Name of Person Requesting Verification

Job Title

Company Name

Address

City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to verify that (employee name) was employed at (company name) from (start date day/month/year) to (end date day/month/year). 

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

Sincerely,

(Handwritten Signature)

Your Name

 

Confirmation of employment

This confirmation must be submitted to the project no later than 4 weeks after the first day of work. Otherwise, the application will be closed. I, the employer, hereby certify that the following person has been employed:

(Please type or use capital letters) Surname:/First name:

Date of birth (dd/mm/yyyy)

Street name and number/Postcode/City/Country

Has taken up work/will take up work in our company on (dd/mm/yyyy)

Employment conditions Salary/month:

Working hours/ week:

Occupation:

Length of employment  < 6 months  = 6 months  > 6 months Length of traineeship  = 3 months  > 3 months  = 6 months

Company name:

Registration/org. number:

Number of employees:

Contact person:/Telephone:…/E-mail address:/Street:/Post Code:/City:/Country:/Date (dd/mm/yyyy):

Signature:

Company Stamp